Privacy Policy

Effective November 10, 2026

MeetingMind is made by Lennox Digital. This policy explains what happens to your recordings and other information when you use MeetingMind on Android or iOS.

The short version: your recordings, transcripts and notes stay on your phone. They're sent somewhere only when you choose a cloud feature, and then only to the companies that do that work for us. Nothing you record is used to train AI models, and we don't sell your data or show ads.

What stays on your device

These are stored only in the app's storage on your phone:

• audio recordings and imported audio files
• transcripts, summaries, minutes, action items and your answers to questions
• meeting titles, folders, tags, markers and speaker names
• your settings and the monthly usage counters shown in Settings

We can't see any of it. Android cloud backup is turned off for MeetingMind's data, so it isn't copied to Google Drive either. If you uninstall the app or tap Settings → Data → Delete all recordings, it's gone. To move meetings to another phone, use Settings → Data → Export a backup. A full backup is a .zip with your recordings, transcripts and notes; a text-only backup leaves out the audio. Either way it's a file you control.

On-device transcription

When you use on-device transcription (the default), speech recognition runs on your phone. The first time, the app downloads a speech model (about 40 to 250 MB, depending on the model you pick) from Hugging Face (huggingface.co). That download is an ordinary file download: it sends no audio or personal information, although Hugging Face sees your IP address like any website you visit. After that, transcription works offline.

Private mode (Settings → Privacy) makes new recordings private. Private meetings are never sent to any cloud service, and they're left out of anything sent to Claude.

Cloud features (optional)

These features send data off your phone only when you use them:

Cloud transcription (Pro): the audio of the recording you pick is sent over an encrypted connection to our server, which runs on Supabase. The server passes it to Deepgram, which turns it into a transcript and sends the transcript back. Neither our server nor Deepgram stores your audio. We ask Deepgram not to use it to train or improve its models (Deepgram's Model Improvement Program is turned off for every request).

Claude summaries and answers: when you ask for a summary, minutes or an answer, the transcript text (for "Ask across all meetings", only the matching lines) is sent through our server to Anthropic, which makes the Claude AI model. Audio is never sent to Anthropic. Anthropic's commercial terms don't let it train its models on this data. Anthropic may keep it for a limited time, currently up to 30 days, to watch for abuse, and then deletes it. Our server doesn't keep the text or the answer; it sends the result back to your phone.

Usage limits and sign-in: cloud features need a free Lennox Digital account, so plan limits can be enforced. Each month our server records how many cloud minutes and Claude credits your account has used. It doesn't store recordings, transcripts or summaries: audio is streamed straight to Deepgram, and transcript text goes to Anthropic only for the request you made.

You can use MeetingMind without any cloud feature. Choose On device for transcription and for summaries in Settings, or turn on Private mode.

Your Lennox Digital account (optional)

You don't need an account for any free feature. If you sign in (with Apple, Google or email), your Lennox Digital account stores:

• your email address, an account ID, and how you signed in (if you sign in with Apple or Google, it may also store the name they give us)
• which subscriptions you have, so Pro can work in every Lennox Digital app you use

The same account is shared by all Lennox Digital apps. Your recordings are not stored in your account.

Purchases

Subscriptions are sold by Google Play or the App Store. They handle payment, and we never see your card or bank details. We receive and keep the subscription status (which plan, whether it's active, when it renews or ends) and a purchase reference, so we can unlock Pro and restore it on your other devices.

What we don't do

• We don't sell or rent your personal information.
• We don't show ads or use advertising or analytics SDKs.
• We don't use your recordings, transcripts or notes to train AI models, and our processors don't either.
• We don't access your location, contacts, photos or other files. Audio you import is chosen by you through the system file picker.

Who processes data for us

These companies may process data in the United States and other countries.

Delete your data

• Recordings and notes: delete a meeting from its menu, delete everything with Settings → Data → Delete all recordings, or uninstall the app.
• Your account: Settings → Lennox Digital account → Delete account deletes your account, subscription records and usage counters in every Lennox Digital app. Cancel any subscription in Google Play or the App Store as well, because deleting the account doesn't stop store billing.
• Without the app: email support@lennoxdigitallabs.com from the address on your account and ask us to delete it. We'll do it within 30 days and confirm.
• Anonymous usage counters: these are deleted with your account, or within 30 days if you email us.

Children

MeetingMind is meant for adults (18 and over). It isn't directed at children, and we don't knowingly collect information from children. If you think a child has given us information, email us and we'll delete it.

Security

All data sent to our server and processors travels over encrypted connections (HTTPS). Provider keys stay on our server and are never in the app. Our database only lets each account read its own records.

Your rights

Depending on where you live (for example in the EU, the UK or California), you may have the right to access, correct, delete or export your personal information, or to object to how it's used. Most of your data never leaves your phone, so you already control it. For anything we hold, email support@lennoxdigitallabs.com.

Changes

If we change this policy, we'll update this page and the date at the top. If a change affects what leaves your device, we'll also tell you in the app.

Contact

Lennox Digital · support@lennoxdigitallabs.com · https://www.lennoxdigitallabs.com/apps/meetingmind/